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" The FDM4 Accounts Receivable module is used to enter and track customers, invoices, cash receipts, and customer credit and payment history. Both balance forward and open item accounts can be managed. The
FDM4 Accounts Receivable module can be integrated with other FDM4 modules or used independently. " |
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- Invoice Entry/Adjustment procedures
- redit Memo Entry/Adjustment procedures
- Recurring receivable creation and posting procedures
- A/R Aging reporting for account management
- Cash Receipt batch procedures
- Customer Statement run procedures to automatically generate statements of Customer's Receivables based on aging
- Ability to calculate interest on overdue receivables and automatically charge the interest to the Customer's Account
- Fully integrated with the FDM4 Order Entry system. Invoices generated that result from Customer Orders are automatically reflected on the Customer's Account in the A/R module
- A/R sub-ledger transactions are automatically posted to the G/L module when the update procedure is run
- Collection of Overdue Receivables procedure allows the end user to target those receivables that are in need of collection in setting user defined criteria. The program allows for collection calls to Customers, and the ability to flag certain receivables for follow-up.
- A/R Account Inquiry program will allow the end user to inquire on open/closed receivables to view transaction history, print an aging report for the selected Customer only, select invoices to be re-printed and/or faxed directly to the Customer from the workstation, all from a single inquiry screen
- All transactions viewed in the A/R module will allow the end user to view the resulting G/L postings without having to exit the A/R module
- Customer Account information is kept until such a time that the end user wishes to purge the files from the A/R module
- Full contact information can be kept on each individual Customer.
- Credits that are created on the Customer's account can be referred to specific invoices. Those Credits that are created with a referring invoice can be automatically applied to the resulting invoice in a automatic batch procedure
- System keeps track of the number of times that each Customer has had a positive balance in each of the defined aging buckets. This information is available to the credit department in the Order Approval system to allow the end user to make informed decisions when releasing orders from the approval system to the warehouse for shipping.
- Customer comments can be created and attached to the Customer account or to a specific invoice on the customer's account from within the A/R module. These comments can be viewed anywhere that the Customer information can be accessed.
- The system keeps track of the number of days past due each invoice is, based on the invoices due date and the aging method utilized.
- The aging method can be set up as being based on the date that the invoice is due, rolling the invoice into the aging buckets according to the due date, or can be based on the date the receivable was created, rolling the receivable based on the transaction date. The aging method is determined at the time the system is set up, and is controlled by the A/R control file.
- Multiple ship-to addresses can be kept on each Customer account that can be used when placing orders for that customer.
- When viewing specific receivable information from within the A/R module on a Customer's account, the end user can view the order details for the order from which the receivable originated without having to exit the A/R module
- Sales can be viewed by Cost/Profit center from within the A/R module inquiries.
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